Suppliers
The General Terms and Conditions of the Amsterdam University of Applied Sciences and the University of Amsterdam describe the rights and obligations of the client (UvA/AUAS) and the supplier.
Please note: fraudulent purchase orders
Recently, we have become aware that a number of fraudulent purchase orders have been sent. In case of a suspicious order, we would like to ask you to contact our purchasing department at inkoop@hva.nl or by calling 020-525 3111.
SAP Business Network for suppliers
The AUAS uses ordering system SAP Ariba. The associated platform for collaboration with suppliers is the SAP Business Network. Here you will find purchase orders, order confirmations and more documents, as well as the possibility to view invoices and their payment status.
Perks of collaboration via SAP Business Network
- Purchase orders, invoices and order confirmations are digital and easy accessible. Documentation and information is easy to find.
- Invoice status and payment can be received or viewed via e-mail notification.
- Invoices are correct and complete, enabling timely payment of invoices.
- It takes less time for you and us, as less manual work and corrections are required.
Access to SAP Business Network
Create a new account
Do you want to collaborate effectively with the AUAS? Create a (free) suppliers account for the SAP Business Network at https://supplier.ariba.com. You can also read more about the (free) standard account and (paid) company account.
Connect existing account
Do you already have a SAP Business Network account? Please link it to AUAS, using your current account. Your administrator of your business account can create roles and add users as desired.
Our easy process using the SAP Business Network
Purchase orders, invoices and order confirmations are easy to process. Please follow these steps:
- Receiving a purchase order
The ordering system sends you an e-mail with the order in PDF format. You will also find this in the SAP Business Network. - Sending an order confirmation
You send us an order confirmation via the SAP Business Network. - Send invoice
You easily convert the purchase order into an invoice via the SAP Business Network.
Your own catalogue
Would you like to add your own catalogue to our ordering system so that employees see your products or services directly? Please get in touch with us.
Can't work through SAP Business Network?
We prefer to work via the SAP Business Network. If that is not possible for you, you can also work via e-invoicing via, for example, Peppol or a pdf via e-mail. Read how here.
Purchase conditions
The AUAS applies a 30-day payment term. Our purchasing conditions are accessible to everyone and contain information on rules, procedures and expectations that apply to cooperation with suppliers.
Prochurement process
Up to a certain amount, employees order themselves via the SAP Ariba ordering system. The proxy holder gives the approval.
If the product, service or work cannot be ordered from contracted suppliers, the tactical procurement process of specifying, selecting and contracting starts, in accordance with laws and regulations. Which procedure this is depends on the threshold amount (excluding VAT):
- Single-party direct invitation
Supplies/services up to €50,000
Work (architectural/civil engineering) up to € 250,000 - Multi-party direct invitation
Supplies/services from €50,000 to €221,000
Work (architectural/civil engineering) from € 250,000 to € 2,500,000 - National open or restricted procedure
Not applicable for supplies/services
Work (architectural/civil engineering) from € 2,500,000 onwards - European open or restricted procedure
Supplies/services as from € 221,000
Work (architectural/civil engineering) from €5,538,000
Do you have questions about tenders, orders or the SAP Business Network? If so, please contact us.
Contact
Purchase department
T: 020 525 3111
E: inkoop@hva.nl